Facilities Service Buyer

Position Summary

The Facilities Service Buyer plays a critical role in a dynamic, fast-paced environment by sourcing, negotiating and managing Strategic Partners to support the organization’s rapid growth and operational needs. This role involves collaborating with internal stakeholders to understand service requirements, conducting market research, and insuring the procurement of services aligns with budgetary and quality standards. Agility, strong negotiation skills, and the ability to make quick, informed decisions to ensure seamless service delivery are essential.

Essential Job Requirements

• Manage and track projects and bid process for prospective and existing clients.
• Prepare requests for bids providing accurate, detailed information to current and potential
• Strategic Partners for services the company seeks to purchase, as well as, the specific client requirements that must be met.
• Analyze bids and procurement data to ensure accuracy, identify cost-saving opportunities and improve service efficiency and delivery.
• Negotiate pricing quickly while ensuring quotes are received from multiple Strategic Partners focusing on the best value and quality of service.
• Foster a collaborative and positive work environment by actively engaging with team members and cross-functional teams, promoting open communication, and supporting collective problem-solving efforts to understand urgent service requirements and ensure alignment with business objectives
• Identify and monitor market trends and industry developments to stay ahead of procurement needs and adapt strategies accordingly.
• Rapidly identify, evaluate and on-board potential Strategic Partners to meet immediate operational needs.
• Maintain and update a comprehensive database of approved Strategic Partners for quick reference and decision-making, while managing and building strong relationships with
• Strategic Partners to ensure prompt quality delivery, compliance with contractual obligations, and efficient issue resolution.
• Ensure compliance with organizational policies while adapting to changing priorities in a fastpaced environment.
• Provide administrative and data entry support to the procurement department as requested.
• Buyers are assigned to collaborate with Category Manager on a project-to-project basis.

Qualifications

• College degree strongly preferred.
• Minimum of three years’ similar experience working in a fast-paced environment, customer service, and/or purchasing experience preferred.
• Exceptional phone etiquette is essential, along with the ability to engage with customers and Strategic Partners in a professional manner.
• Proven experience in project management and procurement within fast-paced industries, such as facility maintenance and service-oriented environments.
• Exceptional negotiation and communication skills.
• Strong analytical abilities with a quick decision-making mindset.
• Proficient in Microsoft Office Suite with a demonstrated ability utilizing Excel.
• Excellent planning, organizational, and attention-to-detail skills are required to manage multiple priorities and meet established deadlines simultaneously.
• Demonstrated strong interpersonal skills and the ability to collaborate effectively in a team-oriented environment, while also functioning independently within the scope of assigned responsibilities.
• Proven experience in handling stress and maintaining composure in a fast-paced, dynamic work environment, ensuring high performance and effective decision-making under pressure.

Status and Scope

Reports directly to Procurement Manager

Travel Requirements

Little to no travel required